// For accepted authors

Presentation guidelines

Help your work land. These guidelines cover talk format, slide structure, content and visual design, delivery tips, Q&A handling, and the technical requirements of the conference rooms at Prince Mugrin University.

// Oral presentation

20 minutes per paper.

A short, focused talk followed by an interactive Q&A. The session chair will keep time strictly to honor every author.

Duration

20 minutes total — 15 min presentation + 5 min Q&A

Max slides

15 slides

Aspect

16:9 widescreen

Submit by

24 hours before your session

Recommended slide structure

A simple, proven outline that fits inside the 15-minute talk budget. Adapt to your contribution — but keep the spirit.

1×

Title slide

Paper title, authors, affiliations, conference logo

1×

Outline / agenda

A quick roadmap of the talk

2×

Motivation & problem

Why does this matter for sustainability?

1×

Related work

One slide of context, not a literature dump

3×

Proposed approach

Methods, architecture, key design choices

3×

Evaluation & results

Setup, key metrics, headline numbers, one strong figure

1×

Discussion & limitations

What worked, what did not, threats to validity

1×

Conclusions & future work

Wrap up and what is next

1×

Q&A / Thank you

Contact info, links, references

Do

Focus on key contributions — not exhaustive details
Use simple language accessible to a multidisciplinary audience
Limit to 6–8 bullet points per slide
Prefer visuals (charts, diagrams) over walls of text
Use high-resolution figures and explain every axis and legend
Highlight novelty and practical implications early
Rehearse to your target time, then trim

Don't

Read directly from your slides
Overcrowd a slide with text
Include every detail from the paper
Use low-resolution images or screenshots
Exceed the time limit — the chair will cut you off

Visual design

– Title slides: 40–44pt, bold
– Section titles: 28–32pt, bold
– Body text: 22–24pt, regular
– Captions / footnotes: 16–18pt
– Sans-serif fonts only (Readex Pro, Space Grotesk, Arial, Helvetica)
– High-resolution images (≥ 150 DPI)
– Text in figures must be readable from the back of the room
– Consistent colour coding across all charts

Delivery tips

– Practice the full talk at least three times before the session
– Arrive 15 minutes early to test the projector and audio
– Speak clearly and at a moderate pace; pause after key points
– Make eye contact with the audience, not the screen
– Use a laser pointer or on-screen cursor for emphasis
– Have a one-page handout or QR code linking to the paper

Handling Q&A

– Listen carefully — repeat the question for the audience
– Answer concisely and stay on topic
– It is fine to say “I don't know — let me follow up by email”
– Thank the questioner after each response

Technical requirements

What the conference rooms support and what we expect from your file.

Preferred format: PDF (best for font / layout consistency)
Accepted format: PowerPoint .pptx (embed all fonts)
Aspect ratio: 16:9 widescreen (1920 × 1080)
Avoid: 4:3 format, animated transitions, embedded videos without backup
File naming: PaperID_AuthorLastName_Presentation.pdf
Submit window: 24 hours before your session, via the conference system
On-site backup: USB drive with both PDF and source files

Poster guidelines

Format, mounting, and tips for poster presenters.

Size

A0 portrait (841 × 1189 mm)

Mounting

Provided on-site by the organisers

Attendance

Presenter must attend their poster session in full

Tips

– Title and authors readable from 2 metres
– Use the conference colour palette where possible
– Include a QR code linking to the full paper
– Prepare a 60-second elevator pitch for visitors

Presentation Guidelines